General Information About Girls Summer Camp

Click on the headings below to see more information about each.

Payment Information

Payments

Please – all payments must be made in US dollars (USD) only.

Deposit

Please submit a minimum $500 deposit per camper with the registration form.

Automatic Payments

WeHaKee has implemented a new Automatic Payment Schedule, designed to help families better manage their balance before their child’s arrival this summer. After the $500 deposit is collected at registration, equal portions of the balance due will be automatically charged on November 15th, January 15th, and March 15th. The remaining balance will be automatically charged on May 15th. Please contact us if you have questions or concerns. If you wish to make alternative payment arrangements, you must contact us before the first scheduled auto-payment.

Online Payments

Payments may be made using our online service. The preferred method to make payments is by ACH (transfer from checking or savings account). If you complete all payments via ACH, you can save even more off the program fee. Fees can also be paid using VISA, MASTERCARD, DISCOVER or AMERICAN EXPRESS. Please contact the Administrative Office if you need assistance.

ACH (Transfer from Checking or Savings Account) Payments

WeHaKee encourages all payments be made via ACH bank transfer. By paying using this method, you will also receive a ‘cash’ discount off of all program fees.

Credit Card Payment

Camp WeHaKee does accept VISA, MASTERCARD, DISCOVER or AMERICAN EXPRESS.

Bank Wire Transfers

Payments (in USD) can be made in any amount via bank wire transfer. Please contact the Administrative Office for details.
Cancellations and Refunds

Full Refund

Camp WeHaKee will immediately refund the full amount if a girl cannot be placed in the programs or dates of her choice.

If registration is contingent upon financial aid, all monies paid, including deposits w,ill be refunded immediately if sufficient financial assistance is not offered or available.

Cancellations Through April 1st

A refund of all fees paid to date will be given (not including the non-refundable deposit).

Cancellations After April 1st

Camp WeHaKee retains the right to retain all fees paid to date.

Cancellations Due to Illness/Injury Prior to Camper’s Arrival

After being reviewed and approved by the directors, a refund of all fees paid to date (minus the $500 deposit) may be given. Documentation may be necessary prior to approval of refund.

Illness/Injury While Attending Camp

If a camper departs camp due to illness, injury or other circumstances (as approved by the directors), WeHaKee may refund a prorated portion of the fees paid.

Behavioral & Other Issues

If a camper departs camp due to homesickness, behavioral, and/or disciplinary issues, WeHaKee will retain all fees paid.

Parent-Initiated Departures

If a camper leaves camp early due to a parent-initiated request or action, WeHaKee will retain all fees paid. The directors may review the reasons for the parent-initiated request and if they deem it is warranted (i.e., medical or family emergency), may refund fees paid (minus the $500 deposit) on a prorated basis.

Notification

The parent/guardian is responsible for notifying the WeHaKee Administrative Office immediately and in writing of any cancellations or reductions in session length related to the registration of their child(ren).

All refunds are made via check. Please allow 30 days for processing. Questions or concerns should be directed to the WeHaKee Administrative Office.
Registration Terms

Applications are accepted and places held only when the deposit of $500 is enclosed with the registration form and activity form. This fee applies directly to the balance of tuition. Upon receipt of registration form and deposit, we will send you confirmation information including an itemized account of anticipated expenses along with other helpful information.
Bedding
Laundry
Cabin Requests

Requests for one friend as a cabin mate can be indicated on the Registration Form. Requests made after submitting the Registration Form should be done in writing at least 30 days prior to the camper’s arrival. Camper requested must be the same age or grade. All efforts will be made to honor cabin mate requests, but they cannot be guaranteed.

PLEASE NOTE – Requests to place larger groups of friends together are not possible as this can create an uncomfortable or challenging situation for other individual campers within the cabin.

Transportation

By Car

Opening Day

Please bring your daughter to camp between 2pm and 3pm.

Closing Day

Please pick up your daughter between 9:00am and 10:00am.

When you arrive at camp, WeHaKee staff will greet you and instruct you where to safely park.

Using the ‘Minneapolis’ Bus

TO/FROM St. Paul/Minneapolis International Airport – MSP

Bus transportation must be reserved through the WeHaKee Office, prior to arrival at or departure from camp. Cost is $150/one-way or $300/round-trip.
For bus updates on departure days, text messages will be sent to the cell phone number provided with camper’s registration information. We are sorry, but we can only send bus updates to one number per family.

Your cell provider may assess text fees – please contact your provider for details.

Not Flying, but Riding the ‘Minneapolis’ Bus

Opening Day (Drop off at airport)

Please plan to escort your child to the Minneapolis/St. Paul International Airport ~ Transit Center in Terminal One.

Estimated departure time is 2:00pm. Please plan to arrive at this location 30 minutes prior (PLEASE NOTE! This time is subject to change. Camp WeHaKee will contact you within five days of
the session start date to confirm the departure time for this bus.)
Please do not drop campers off and leave unattended. Please wait until our staff have confirmed their arrival at our meeting point – Thank you!
If bus travel time occurs during a meal time, campers will receive a meal at no additional charge.

HOW TO LOCATE OUR BUS TRANSIT CENTER MEETING SPACE IN TERMINAL 1:

Please Note: We will not be able to accommodate curbside drop-off at any time. You will need to park and escort your child into the airport.

We recommend parking in the Red/Blue Parking Ramp, Level 3 (hourly parking).
Head toward Terminal 1 and take the elevator/escalator to Level T.
On Level T, follow signs to Busses/Rental Cars which will lead you to the tram.
Board tram and ride to the stop (there is only one!)
Deboard tram and follow signs up (via elevator or escalator to the left) to Busses/Rental Car area.
Our group will be gathered in the seating/waiting area.

Closing Day (Pick up at airport)

Please plan to pick up your child at the Minneapolis/St. Paul International Airport ~ Transit Center in Terminal One.

Estimated arrival time is 8:00am. Please plan to be at this location approximately 30 minutes prior. This time is subject to change. WeHaKee will contact you within five days of the session end date to confirm the arrival time for this bus.
Please be on time. We will also be escorting campers to their gates and parental delays could result in missed flights. Thank you for your understanding!

Safety Guidelines for Bus Passengers

For each camper’s safety, WeHaKee staff will chaperon all bus trips. Bus passengers will receive a Passenger Orientation indicating the following:

Passengers are to remain seated at all times with hands and arms inside the vehicle.
Only one person to a seat and use seatbelts if provided.
Disruptive behavior, excessive noise levels, and/or throwing of objects is prohibited.
Passengers may only enter or leave the vehicle under the direction of a Camp WeHaKee staff member or driver.

Schedule/Location Changes

If either the bus stop schedule or location needs to be changed, WeHaKee will make reasonable efforts to contact families affected by this change. Bus delays, etc. will be updated via text messages.

Using the ‘Chicago’ Bus

(FROM/TO River Forest, Wilmette, Milwaukee, and Madison/DeForest)

Bus transportation must be reserved through the WeHaKee Office, prior to arrival at or departure from camp. Cost is $150/one-way or $300/round-trip. For bus updates on departure days, text messages will be sent to the cell phone number provided with camper’s registration information. We are sorry, but we can only send bus updates to one number per family.

Your cell provider may assess text fees – please contact your provider for details.

Opening Day

Upon arrival at the bus stop (River Forest, IL, Wilmette, IL, Milwaukee, WI, or Madison (DeForest), WI), parents/guardians should stay inside or immediately near their vehicles. Campers will be escorted by camp staff with their luggage to the bus.

PLEASE ARRIVE at least 30 minutes prior to the departure times indicated for your bus stop location listed below. Please do not drop off campers and/or leave them unattended.

Location	Address	Departs At:
RIVER FOREST Dominican University Main Campus	7900 Division St. (Use Thatcher Ave. entrance)	7:00 AM*
WILMETTE Regina Dominican High School	701 Locust Road, Wilmette, IL	8:00 AM*
MILWAUKEE Holt Avenue Park & Ride Lot	I43/94, Exit 314A	9:30 AM*
MADISON / DeFOREST Subway parking lot	4867 Cty Rd V, DeForest WI (just off I90/94 exit 126)	10:30 AM*

Closing Day

Please plan to arrive at least 30 minutes prior to the arrival times indicated for your bus stop location listed below. We will not leave campers unattended at a bus stop at anytime. Help us keep the bus on schedule by arriving on time. Please confirm your child’s departure with the bus chaperones before leaving the stop area.

Location	Address	Arrives At:
MADISON/DeFOREST Subway Parking Lot	4867 Cty Rd V, DeForest WI (just off I90/94 exit 126)	11:00 AM*
MILWAUKEE Holt Avenue Park & Ride Lot	I43/94, Exit 314A	1:00 PM*
WILMETTE Regina Dominican High School	701 Locust Road, Wilmette, IL	2:30 PM*
RIVER FOREST Dominican University Main Campus	7900 Division St. (Use Thatcher Ave. entrance)	3:30 PM*

As a part of their bus fee, campers will receive a meal at no extra charge.

* Departure times are best estimates as delays may occur due to traffic congestion, road construction or weather. We will never leave any camper unattended at a bus stop for any reason.

Help us avoid unnecessary delays by being at the stop at least 30 minutes prior to the arrival time. Thanks for your cooperation and understanding! For bus updates on arrival & departure days, text messages will be sent to the cell phone number provided with camper’s registration information. We are sorry, but we can only send bus updates to one number per family.

Your cell provider may assess text fees – please contact your provider for details.

Safety Guidelines for Bus Passengers

For each camper’s safety, WeHaKee staff will chaperon all bus trips. Bus passengers will receive a Passenger Orientation indicating the following:

Passengers are to remain seated at all times with hands and arms inside the vehicle.
Only one person to a seat and use seatbelts if provided.
Disruptive behavior, excessive noise levels, and/or throwing of objects is prohibited.
Passengers may only enter or leave the vehicle under the direction of a Camp WeHaKee staff member or driver.

Schedule / Location Changes

If either the bus stop schedule or location needs to be changed, WeHaKee will make reasonable efforts to contact families affected by this change. Bus delays, etc. will be updated via text messages.

For Those Flying

(Minneapolis/MSP Only)

Opening Day

Families who have campers flying to WeHaKee ARE STRONGLY ENCOURAGED to work with Travel One, Inc. (TravelOneInc.com) to arrange fly arrangements for their child.

All ARRIVALS should be scheduled for final arrival at MSP between 11:00 and 16:00 (4pm) CDT. Families must CONTACT WEHAKEE BEFORE BOOKING FLIGHTS if unable to find appropriately scheduled flights. Flights booked outside of these time frames without first contacting WeHaKee administration may be liable for additional transportation fees to cover additional costs incurred (additional staff, vehicles, meals, etc.). These costs could top $1,000 USD or more. Camp WeHaKee cannot guarantee the ability to accommodate all flights outside of these times without prior arrangements.

Campers may be assessed additional fees for extra or overweight baggage, unaccompanied minor fees or other charges. As airlines do not accept cash payments, Families must provide their child with appropriate options (pre-paid credit card, etc.) to cover such expenses. If WeHaKee staff cover these expenses, WeHaKee reserves the right to apply a surcharge (in addition to the assessed fee) of 25% or more.

WeHaKee staff will provide complete supervision as they meet campers at their gates, provide assistance at baggage claim and escort campers to the bus pick-up point. If flights are delayed or canceled, we will work to ensure those campers receive proper supervision and transportation upon their arrival at MSP.

Closing Day

Again, families who have campers flying to WeHaKee ARE STRONGLY ENCOURAGED to work with Travel One, Inc. (TravelOneInc.com) to arrange fly arrangements for their child.

All DEPARTURES should be scheduled from MSP between 13:00 (1pm) and 16:00 (4pm) CDT. Families must CONTACT WEHAKEE BEFORE BOOKING FLIGHTS if unable to find appropriately scheduled flights. Flights booked outside of these time frames without first contacting WeHaKee administration may be liable for additional transportation fees to cover additional costs incurred (additional staff, vehicles, meals, etc.). These costs could top $1,000 USD or more. Camp WeHaKee cannot guarantee the ability to accommodate all flights outside of these times without prior arrangements.

Departing campers may be assessed additional fees for extra or overweight baggage, unaccompanied minor fees or other charges. As airlines do not accept cash payments, Families must provide their child with appropriate options (pre-paid credit card, etc.) to cover such expenses. If WeHaKee staff cover these expenses, WeHaKee reserves the right to apply a surcharge (in addition to the assessed fee) of 25% or more.

WeHaKee staff will provide complete supervision as they assist campers checking in and escort campers to their gates, remaining until their flight is confirmed in the air. If flights are delayed or canceled, we will work to ensure those campers receive proper supervision until their flight departs MSP.

Parents Flying With Their Child(ren) To/From MSP

If you are flying and plan to drop-off/pick-up your child at the meeting point in MSP, you must contact WeHaKee BEFORE scheduling your flight(s). We need to ensure we will have proper supervision available for your child at all times at the airport! WeHaKee is unable to accommodate early or late drop-offs/pick-ups.

Will Someone Else be Picking Up Your Child?

Please notify Camp WeHaKee in writing prior to her departure.

To allow us to release your daughter to someone other than their parent / guardian, you MUST complete a Pick-Up Authorization Form. Once completed and signed, email a photo of the form to [email protected] AT LEAST 48 HOURS PRIOR to the pick-up time. We cannot release a child to a person other than a legal parent / guardian without this completed and signed form.

For safety purposes, we cannot accept phone messages or notes provided by the pick-up person at the pick-up point.

Program Information

Activity Choices

The Activity Card lists the activities available for each camper. Campers should select 12 activities they would like to participate in. The camper’s selections should be ranked 1-12. Upon her arrival, each camper will receive a schedule of their activities. Every effort will be made to ensure each girl is scheduled into the activities of her choice, but occasionally it may be necessary (for safety or space concerns) to place them in a substitute activity.

Horseback Riding
The horseback riding program includes instruction and trail rides on camp property. Fee for this additional program is $250 per each 2 week session. Campers should list their specific experience in riding so as to help us in making appropriate assignments.

Water-skiing
The water ski program includes instruction and skiing on Hunter Lake for 5 lessons over each two week sessions. Fee for this additional program is $60 per each 2 week session.

Leadership Academy
The WeHaKee Leadership Academy is available for campers 15 and older. Through servant leadership approaches, learn how to utilize your gifts & talents while leading and motivating others. Click here for more details.

Overnight Camping Trip
Prior experience is recommended, i.e. overnight tent camping with family, scout group, church, etc. Plan a multi-day, off-camp hiking and/or canoe trip. (No extra cost)

Session-Break Day Trips (during session breaks)
Campers attending 4 week sessions will participate in a mid-session off-camp excursion where they will be able to shop, eat, and have fun. Campers are encouraged to deposit an extra $20-$40 in their Trading Post account to allow them spending money during this event.

Campers attending 6 week sessions will participate in two off-camp excursions including trips to Hayward. They are encouraged to deposit an extra $50-$70 for these events. They will be supervised by WeHaKee staff at all times.
Our Camp Store – The Trading Post
This is the camp store where there is no exchange of real money. A daily snack and beverage is provided at no extra charge as this is included within the camper’s tuition. Items such as t-shirts, sweatshirts, stuffed animals, and other souvenirs along with note pads, envelopes and stamps can be purchased at our Camp Store. Prices range from $1 to $75.

CASH WILL NOT BE ACCEPTED AT OUR CAMP STORE (except by families on opening and closing days).

Funds should be deposited into your child’s Camp Store account prior to their arrival. Any unused balance of this deposited money will be refunded via check within 30 days of your child’s departure.

Although optional, we suggest the following amounts for Camp Store Accounts:

$125 for 2-week campers

$150 for 4-week campers (includes money for off-camp excursions during session break).

$195 for 6-week campers (includes money for off-camp excursions during session breaks).
Camper Mail

Campers love letters! E-mail messages are OK, but they are usually read and then discarded. However, the letters and cards our campers receive are some of their most cherished items at camp. They love getting real mail from you, from grandparents and other relatives and friends. We strongly encourage families to write letters as often as one-a-day, at the very least one per week. They’ll love you even more for it!

Please address letters & packages in the following manner:

Camper Name
WeHaKee Camp for Girls
N8104 Barker Lake RD
Winter WI 54896 USA
Camper E-mail
Please send e-mails to your child securely online through our ‘E-mail Your Camper‘ section. There is a fee of $1 per message for this service.

Make the message ‘newsy’ & informative, just like a letter. Please avoid the ‘one-liners’ whenever possible.

E-mails will be printed and delivered with the day’s mail.

All e-mail messages will be screened for appropriateness.

Campers do not have computer access and therefore will not be able to reply to your e-mails – Encourage them to write you a letter, instead!
Phone Calls
With limited phone lines available, we are unable to provide phone communications directly between families and campers.

Camp is an ideal place for a girl to grow in her self-confidence and practice her independence in a supportive environment. Camp allows your child to discover her strengths by succeeding on her own.

We know how much you may miss your daughter while she is away – You are always welcome to contact us to see how she is doing. We are happy to visit with them, talk with their counselors and get back to you with a full report.

In a family emergency situation, arrangements can be made to connect with your child.

Camper use of cell phones is not allowed at Camp WeHaKee.

Campers do not have access to incoming or outgoing phone calls.

A Word About Homesickness

Please avoid telling your daughter she can call home if she is feeling sad or missing home. Simply mentioning this as an option to her will likely increase your daughter’s concerns or anxiety. Phone calls usually intensify homesick feelings and increase the camper’s potential for leaving camp early. Please know that the directors will contact you immediately if your child is having difficulties adjusting to camp, becomes ill or has any other significant issues.
International Camper Letters

As international mail can sometimes be delayed, we do allow our international campers to have up to 5 letters (per two week session) scanned and e-mailed to their parents. Additional scanned letters to parents can be sent at a fee of $1 per page (the fee is deducted from the camper’s camp store account). This service is only available to campers who parents reside outside of the United States.
Technology and Camp

Consistent with our mission to support a positive community of individuals who share and grow together, WeHaKee chooses to limit the use of electronic devices and other technology, yet embraces such technology when it engages campers and staff together in community life and enhances the welcoming environment that is Camp WeHaKee.

E-Mail and Internet Based Communication

Use of computers and the internet is possible for camp program enrichment that is guided & supervised by camp program staff. However, unless approved by the Directors, campers do not have access to e-mail, IM services, or other forms of internet based communications while attending Camp WeHaKee.

Telephones and Cell Phones

Campers are not permitted to have or use cell phones while at camp. Cell phones brought to camp will be securely stored in the camp office and returned upon departure. Unless approved by the Directors, campers do not have access to or use of telephones or cell phones while attending Camp WeHaKee.

Audio and Video Players and Related Equipment

The camp provides the use of audio and video players as an enhancement for program activities as determined by the camp program staff. Camper use of these items is to be supervised and specifically a part of program.

Camper use of personal audio players (iPods, mp3 players, etc.) is limited to use on the buses to/from camp unless determined otherwise by Camp WeHaKee staff. Personal video players are prohibited at all times, including on the buses to/from camp.

Cameras, Video Recorders, and Other Image Capturing Devices

The use of cameras is welcomed as a way for each camper to record experiences while attending WeHaKee. Campers are asked to use them in a positive and respectful manner while at camp or participating in camp related events.

Cameras, video recorders, or any other type of image capturing devices are strictly prohibited in restrooms and/or shower houses at anytime (including the taking of pictures or video from outside these facilities of images within through windows, doors or other openings). Photos, video or other images of WeHaKee Camp for Girls or its participants cannot be placed on websites, social networking sites (such as Facebook, YouTube, TikTok, Twitter, Instagram, etc.), etc.

The use of images of Camp WeHaKee participants that are used to intentionally embarrass, threaten, or harm others (emotionally, physically or otherwise) is strictly prohibited.

Communications After and Beyond Camp

Camp WeHaKee recognizes that campers and counselors develop close, trusting relationships with one another at camp and that these relationships are healthy, wholesome and beneficial to campers and staff alike. We also recognize that it is natural for campers to want to keep in touch with their counselors after camp. As an organization, however, Camp WeHaKee cannot take responsibility for what may occur as the result of such contact.

If a parent or legal guardian does not want their camper to be a part of the exchange of such information with a camp staff member, the parent or legal guardian must indicate this intention by providing a written request expressly indicating their intention to limit or prohibit this exchange of contact information.

“She cannot wait to see her friends from past camp years. She loves being there and trying new activities. The counselors treat her with respect and make her have fun. Seeing how much she really loves camp makes us send her there over and over again.”

Parent, Illinois

General Information About Girls Summer Camp

Payments

Deposit

Automatic Payments

Online Payments

ACH (Transfer from Checking or Savings Account) Payments

Credit Card Payment

Bank Wire Transfers

Opening Day

Closing Day

BEFORE YOU LEAVE…

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